Barcode & RFID based Fixed Asset Management, Tracking Software SolutionAsset, Inventory & Warehouse Management Software

Fixed Asset Tracking


Datametric provides one-stop-shop solution in helping you track, trace and manage your valuable assets at ease.
Provides an economical solution to help your company to manage and keep tracing valuable assets, such as office equipment, furniture, computer, or anyitem of value can be tracked by assigning them a unique ID number that prevent your valuable assets from going missing and save your time for searching around. Adopted the barcode/RFID data capture technology, it can support the barcode/RFID label printing, barcode/RFID scanner, and handheld terminal which can be carried anywhere to capture/read the data.


The tracking of the Fixed Assets, which are an important part of the investments of the companies, also includes the tracking of these costs. Loss of a single chair or a desk might not be important for a company, but the accumulated Fixed Assets losses would cause big costs as well as it would cause to lose time to find a Fixed Asset.

Particularly in companies employing many employees and having thousands of Fixed Assets, it is very difficult to count the Fixed Assets, reviewing the enumeration results, searching for missing or extra materials and it becomes a distressing effort for days by many employees. Fixed Assets Tracking System is a barcode/RFID based tracking system designed for saving from these long efforts. The Fixed Assets are defined to the system by adhering each fixed asset a label including fixed asset inventory code and serial number of this product. The Fixed Asset enumerations, which would take hours, can be made in a short period of time by having hand terminals reading these barcode labels. The difference between the enumeration and the fixed asset seen in the system can be instantly determined with the fixed asset comparison screen. Saving information such as the cards within each computer, RAM amount and monitor size etc. is very difficult in increasing inventory of computer and computer equipment. Fixed Asset Tracking System reduces this effort by entering unlimited amount of property related to each fixed asset.


checkbox6  Location (CompanySiteBuildingFloorRoom)

checkbox6  Asset Type (Major CategorySegment 1 Segment 2)

checkbox6  Asset Creation

checkbox6  Asset Allocation & Asset Relocation

checkbox6  Asset Audit

checkbox6  Gate pass generation

checkbox6  Data maintenance

checkbox6  Integration with SAP/ORACLE/Microsoft GP

checkbox6  Multi-user support

checkbox6  System configuration

checkbox6  Asset Disposal

checkbox6  Barcode/RFID Label printing

checkbox6  Reporting

checkbox6  Data import and export

key benefits

Accurately track which asset are being used and by whom.

Reduce costs by eliminating purchase of unnecessary asset.

Record the asset’s cost information, as required by your procurement system and fixed asset management system

Track depreciation on fixed assets

Record the asset’s physical information, e.g. model, serial number, specs, manufacturer

Record warranty/AMC details and schedule email alerts before expiry

Provide alert on maintenance schedule

Provide an exhaustive list of asset disposal options, including reuse and redeployment, resell, and recycle

Global user definable fields for all assets

Attach GPS coordinates for the assets located in remote location.

Capture and attach picture for each asset

Attach electronic document like LPO, Invoice, Certificate, License, etc. related to each asset.

Ensure software compliance and easily prepare for audits.

Maximize the value of your assets

Accurately forecast future hardware and software needs Ensure accountability and cost control.

Understand relationships of assets to other configuration items such as users, locations, department, etc.

Manage inventory and plan for future needs

Maximize the value of your data without needing advanced knowledge of databases or third-party reporting tools

Provide powerful on-the-fly ad-hoc reporting and charts

Utilize out-of-the box visually informative KPI scorecards, dashboards, and reports

Datametric Fixed Asset Management tracks the financial, contractual, and inventory details of hardware, software, and virtual infrastructure – as well as non‑IT assets – throughout their life-cycle. Asset requests are handled using work-flows to obtain approvals, validate entitlements, issue charge-backs, and provision services. Once an asset is deployed, Asset Management records all maintenance activity and enables IT to perform regular audits, right up until asset retirement.

Asset Tracking and Management Solutions

Collecting and maintaining accurate records of your fixed assets can be a time consuming and expensive task. The right integrated solution will put your company’s valuable equipment firmly under your control. The goal of any robust system is to maximize your asset control efficiency and minimize your equipment loss.

Using the combination of mobile computers and asset management software, you will be able to speed up your audit tasks and conduct your asset tracking in real-time. This will enable you to become more efficient in your production planning and reduce downtime. The management software will also enable you to schedule necessary maintenance or services for your equipment at appropriate times. With a complete solution that includes barcode/RFID printing technology, mobile computers and software you can manage your assets accurately and efficiently.

What are the Key Benefits of an Asset Tracking System?

All businesses have a collection of assets that they need to maintain and with the right solution in place you can gain more detailed control over your assets and greater return on your investment with the benefits of:

• Productivity – Collect data faster in greater detail.

• Accuracy – Eliminate human error.

• Compliance – Reporting flexibility with more accurate records.

• Accountability – Enforces personal responsibility and accountability for company property.

What is Asset Tracking and Management?

Every company uses hundreds of assets on a daily basis. An “asset” is any item that a business uses internally, such as IT equipment, office equipment, tools, etc… A properly integrated asset management solution can help your company accurately and efficiently track any of your business’ assets. Rather than wasting time searching for and replacing lost assets, you can keep track of all your valuable assets with a convenient, easy to use complete asset tracking system that is regularly managed.

The first step in determining an asset tracking system is to understand whether you are dealing with assets or inventory. Assets are “permanent” objects that a business uses internally, such as computers, tools, or educational material. Although employees may check the object in or out to for a given project, or even use at home, an asset ultimately belongs to the company and must be returned to the company. An asset is always tracked as a unique item. Even though you may have 10 of the same PC or tool you are managing each instance as an individual item with its own unique barcode label or RFID tag. The main concern is to have accurate information on each specific item like location, condition, purchase date, value, custodian, last maintenance, etc…

Inventory tracking, however, refers to objects that are sold, distributed, or otherwise consumed by a company. These “temporary” objects include retail items and office supplies. In this case, you may have 100 boxes of staples in inventory and when you use one box the tracked quantity decreases by one. You are not concerned with what specific instance was sold but rather that 1 of 100 was removed. Ultimately, you want to know how many you have in stock and when to order more.

To begin, compare your objects with the chart below to determine if you need Inventory tracking or asset tracking.



          Description  Asset  Inventory
Objects used internally, such as computers, tools, and educational materials
Track depreciation of company property
Track maintenance on company equipment
Objects are for sale or resale
Ability to track/monitor reorder levels
Objects are “temporary” and/or often replace, such a paper, pens and other consumables
Employees may check objects in and out

The asset tracking software is the brains behind any system as it is the source of all your asset information and dictates how you interact with this information. Normally, you will be running an instance of the software on a desktop PC while the mobile devices will have a stripped down version of the software for functions needed in the field. Depending on your need for real-time or batch updates, certain software will support one or the other. The desktop instance will contain the full detailed database of assets, allow printing of labels and run a variety of reports. Reporting is a very important aspect of any tracking software as this will give you greater visibility into your collection of assets. Knowing when things need to be replaced or serviced and general asset analysis is done with reporting. There are many asset tracking applications to choose from and determining the best fit for your business needs is essential to a productive, useful system.

What Should You Address When Making an Asset Tracking System?

When putting together an effective and suitable asset tracking system there are a few key questions to answer:

• How many assets do you need to track?
• What type of assets are you tracking?
• Where are the assets located? How many locations do you have?
• Are the assets already labeled? Will you use barcode or RFID tags?
• Do you need real-time updates or can batch collection be used?
• What type of reporting will you need from the system?
• How many users will you have? Desktop and mobile.

What are the Components of an Asset Tracking System?

All asset tracking systems consist of 3 core components:

• Asset Tracking Software – Software is the backbone of any system and will determine what features and options are available. The main concerns when deciding are how detailed of reporting is available and whether it supports batch or real-time updates.

• Mobile Computer – Assets are located throughout a business so a mobile device allows you to have all needed information and make changes at the asset location. Depending on how rugged your environment is and budget, a wide range of devices can be used.

• Barcode/RFID Printer – All assets need a unique identifier on them to be properly tracked. Barcodes are the easiest and most cost effective option but RFID tags offer added benefits with wireless reading of the assets and the possibility of automating your whole process.

Putting an Asset Tracking System Together

At Datametric, we’re asset tracking specialists! We can help you configure a tracking solution no matter what your line of business or industry is. We’ll deliver a complete system that fits the specific needs of your application and your budget. Our years of experience delivering complex solutions across industries mean that you’ll get a comprehensive solution and a trouble-free implementation, guaranteed. Go ahead, give us a call!

Asset Management Software

Asset Management Software or Software asset management (SAM) is a business practice that involves managing and optimizing the purchase, deployment, maintenance, utilization, and disposal of software applications within an organization. According to the Information Technology Infrastructure Library(ITIL), SAM is defined as “all of the infrastructure and processes necessary for the effective management, control and protection of the software assets…throughout all stages of their life cycle.” Fundamentally intended to be part of an organization’s information technology business strategy, the goals of SAM are to reduce information technologies(IT) costs and limit business and legal risk related to the ownership and use of software, while maximizing IT responsiveness and end-user productivity.SAM is particularly important for large corporations in regard to redistribution of licenses and managing legal risks associated with software ownership and expiration. SAM technologies track license expiration, thus allowing the company to function ethically and within software compliance regulations. This can be important for both eliminating legal costs associated with license agreement violations and as part of a company’s reputation management strategy. Both are important forms of risk management and are critical for large corporations’ long-term business strategies.

SAM is one facet of a broader business discipline known as IT asset management, which includes overseeing both software and hardware that comprise an organization’s computers and network.



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